Office Administrator / P&C Coordinator
Posted by BioLite on 10/19/2021
Job Basics
Industry Sector: Lifestyle, Outdoor
Job Categories: Admin/Clerical, Human Resources
Company Type: HardGoods/Equipment
State: NY
City: Brooklyn
Country: United States
Required Experience: 3 - 5 years
Job Type: Full Time
Salary: $55,000 - $70,000
Required to Relocate: Yes
Required to Travel: No
Employee May Telecommute: No
Job Seeker Must Live Within: 50+ miles
Job Description & Requirements
TITLE: Office Administrator / P&C Coordinator
HOURS: Full-time
LOCATION: Brooklyn, New York
REMOTE/IN OFFICE: This is primarily an in-office role with a possibility for adding one day of remote work in the future.
REPORTS TO: Director of People & Culture
COMPENSATION: Salary range is $55,000- $70,000 depending on candidate experience. Salary is competitive with other early-stage companies, including benefits, bonus plan, and equity stock options.
BENEFITS:
- Comprehensive healthcare plans. BioLite pays 100% of monthly premiums.
- PTO and family leave
- Free One Medical membership.
- Community bonus plan and equity stock options.
- Adventure Stipend (after two years)
- Community engagement activities - we celebrate each other's wins and work as a team!
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About BioLite:
BioLite is a for-profit social enterprise that develops, manufactures and markets distributed energy solutions for off-grid communities around the world. Our business serves two distinct markets, 1) developing-world families living in energy poverty, and 2) outdoor enthusiasts seeking fuel-independent cooking and electricity. This is a unique opportunity to join a mission-driven company with both a technical and creative spirit in the heart of Brooklyn.?
BioLite believes in a bright and safe future for all, and that includes life at work. BioLite is proud to be an equal opportunity workplace where we strive to enable everyone to show up as their full selves. An inclusive environment and culture makes our solutions better and our entire team smarter. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender, gender identity or expression, or veteran status.
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About this Role:
BioLite is looking for an Office Administrator / P&C Coordinator. In this hybrid role, you will support the people of the company and the place they work. You will manage the workspace and will manage office operations. You will also assist with daily People & Culture related activities and give general support to the department. You will be a thinking partner to the Director of People & Culture, working together to drive the goals of the department.
Your role will be broken down as follows:
50% Office operations/management
40% People and Culture support
10% Executive support, including CEO calendar management and special projects.
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YOU WILL:
Office Administrator:
- Maintain a safe, clean and pleasant office aesthetic by overseeing the appearance of common areas, identifying and scheduling repairs, managing outside cleaning services, sorting and distributing mail and packages.
- Monitor inventory and stock supply rooms, manage vendors, coordinate food/beverage deliveries.
- Coordinate office operations (HVAC, security system, waste disposal) and ensure compliance with facility guidelines.
- Manage the office space/infrastructure planning (workstation moves, additions, and changes) and provide resources and solutions.
- Be the point person for Zoom equipment (monitors and cameras) used in conference rooms, working with external tech support.
People & Culture Coordinator:
- Partner with the Director of P&C on the daily department activities and larger strategic programs.
- Support our recruitment process by advertising roles, scheduling interviews, communicating with applicants and hiring managers throughout the process.
- Support culture and workplace activities, such as internal communications, staff engagement surveys, and company gatherings and retreats.
- Maintain employee records and database, ensuring confidentiality is protected.
- Help prepare and analyze People and Culture metrics.
- Partner with vendors and stakeholders during company event planning process to ensure everything is in order. Maintain event budgets, book venues, purchase supplies, and arrange other necessary event details.
- Help develop new HR procedures and review and maintain existing policies. This includes workplace health and safety practices to ensure compliance with relevant legislation and regulations.
- Support important strategic programs including our Diversity and Inclusion plan.
Executive Support:
- Provide light calendar management for the CEO, using Google Calendar.
- Coordinate and complete special projects for CEO and Board (schedule board meetings, light administrative tasks)
- Prepare monthly expense reports.
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YOU HAVE:
- 3 years experience working in an office support role (Office Administrator, Office Manager, Administrative Assistant, Reception).
- Interest or experience supporting People & Culture/Human Resources work, including recruitment, onboarding, cultural and engagement activities.
- Experience using G-Suite, LinkedIn Recruiter, or a HRIS system.
- Ability to maintain a high degree of confidentiality.
- Experience developing and updating internal systems.
- Concern for Safety: Identifying hazardous or potentially hazardous situations and taking appropriate action to maintain a safe environment for self and others.
- A commitment to creating work environments people can thrive in.
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To Apply:
- Please submit a combined PDF of your resume and cover letter telling us why you would be a good fit for this role.
